![]() ![]() ![]() You need to consider how your customers/clients view the emails you send them. Which option should I choose to show images in email signatures? This is a way of protecting the recipient against possible viruses. However, when using image hosting for your email signatures, a recipient may need to manually click a ‘Download Images’ button for the images to display. This way, the recipient will still be able to make sense of the image if they can’t view it. It’s also recommended that you add alt text (alternative text) to any image you host. Instead, they’re essentially downloaded into the message every time it’s viewed, making the email file size smaller. This is known as hosting or linking images:Ī hosted/linked image would typically look like this:īy doing this, your images are never a physical part of the email. They’ll then be referenced in the email using a web URL. You can do this on a web server or via a free image hosting site like Imgur or Flickr. If you don’t want email signature images to appear as attachments, we recommend saving and hosting them. There are also known issues with images being stripped out of emails and increasing in size on iOS devices. This means there’s a risk that the images will appear as separate attachments in some email clients. However, when you add images to email signatures for Outlook, Gmail, and other email clients, the size of the messages increases. This is because they’re referenced in the source of the message. When an email client refers to these images in email signatures, they’ll be displayed automatically. This is when an image file is attached to an email and referenced using a Content-ID (HTML image tags).Ī standard Content-ID will look like this: If you want an image to appear without the recipient having to click a ‘Download Images’ button, we recommend embedding it within the email signature. ![]() ** You can add a hosted image by adding the HTML source via the signature editor. * To add a linked image, you need to open the image in a browser and copy it into the Office 365 (now Microsoft 365) OWA signature editor. That’s the argument that people have when it comes to embedded vs hosted images in email signatures, and we’re here to help you find what suits you best. However, when creating a signature template, there are benefits to choosing one method over the other. Most email clients can display images in email signatures without any significant issues. You can either embed an image directly into the email signature template or host it externally and link to it. To include HTML images in email signatures like a company logo or social media icons, you’ve got two image options. Hosting images in email signatures - What’s best? This reduces the size of the email, making it more mobile-friendly. Hosted images are downloaded and stored on a web server. To put it simply, embedded images are those that are stored within an email. But it’s not as complex as you may have thought. There’s often a lack of understanding about embedded and hosted images. Even when you’ve mastered that, something more complex like the discussion between embedded vs hosted images in email signatures can throw you again. You might need to drag and drop the image instead of copying/pasting.Many people are lost when it comes to some tasks like including images in email signatures. Note: If you are on a Mac some people have reported the above not working. Also, if you construct your signature first in Microsoft Word, it should still work to paste into the email signature block as long as you pasted the image into word from the web server URL. Then simply hit “Save” and you are all done and you shouldn’t have any problems with your image/picture becoming a broken/dead link. You can then construct the rest of your signature. Now simply go back to the email signature block and hit paste (CTRL+V). Then right click on the image and select “Copy.” When this goes into your clipboard it is also going to capture the web server path. If it is on your web server I advise just right clicking on it if you are in Firefox and selecting “view image.” URL example. If you use TinyPic, they will give you the URL. Once you know where the image is, you will need to browse to the hosted location URL. If you don’t have access to a web server you can always upload it to a free image hosting site such as TinyPic. ![]() I always just upload the image I want to my web server. You need to have your image hosted online somewhere. This is because the temporary link breaks. A lot of people just copy and paste their image into the signature block and while it might appear like it works… most likely when you send it out the receiver is going to get a big blank square with a red “X” in it. You need to have that image hosted online somewhere. Ok, and so here is the part where 85% of people mess up. ![]()
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